Bookkeeping for Construction Companies
Job costing, WIP tracking, retainage, and clean monthly books, so you know what each project actually makes.
- Profit by job (not guesswork)
- Organized expenses (materials, labor, subs)
- Clean monthly report
- Cash-flow visibility
- Tax-ready books
Trust Bar
✅ QuickBooks Online & Xero Supported
✅ Built for GCs, Subcontractors & Trade Specialists
✅ Monthly Bookkeeping + Catch-Up/Cleanup Services
✅ Fast Communication: Replies Within 1 Business Day
✅ Miss LC’s Bookkeeping & Beyond – Reliable, Contractor-Friendly Support
What You Get Each Month
When you work with Miss LC’s Bookkeeping & Beyond, you don’t just get data entry, you get a clean, consistent monthly system that shows what each job is earning and where your cash is going.
- Monthly bank + credit card reconciliation
Every account matched and verified, so your numbers are accurate (not estimated). - Expenses categorized + receipts organized
Materials, labor, subs, fuel, tools, coded cleanly and stored so nothing gets lost at tax time. - Job costing reports (profit by job)
See what you billed vs. spent on each project, plus profit and margin, so you stop guessing. - WIP summary (if applicable)
Progress tracking so your financials don’t show “fake profit” early or sudden losses later. - A/R + A/P visibility + retainage tracking
Know what’s owed to you, what you owe vendors, and what retainage is still outstanding. - Clean P&L + balance sheet
Contractor-ready monthly reports you can actually use for decisions, not just filing. - Monthly review (call or Loom recap)
A quick monthly check-in to highlight the numbers that matter and what to fix next.
Who This Service Is For (And Who It’s Not)
A Great Fit If You’re a Construction Business That…
- Runs multiple jobs at the same time and needs clean job-by-job tracking
- Uses subcontractors, materials, and vendor accounts, and the costs get messy fast
- Wants clear profit by job (not “overall profit” that hides money leaks)
- Needs WIP, progress billing, and retainage handled correctly
- Wants bookkeeping that aligns with payroll classifications, job costing, and compliance-ready reporting
Not the Best Fit If You…
- Are a one-person handyman with very low monthly activity and only a few transactions
- Prefer DIY spreadsheets only and don’t want a structured bookkeeping system in QuickBooks/Xero
- Aren’t ready to separate expenses by job (that’s where the profit clarity comes from)
Real Outcomes We Help Contractors Create
Change Orders + Cash Clarity
Before: Change orders were getting approved on the job site, but not always billed, which made cash flow feel unpredictable. After: We set up job billing and tracking so that unbilled items were found more quickly. This made cash flow clearer and reduced the time of finding the "missing money."
No More Profit “Whiplash”
Before: Financials looked great mid-job, then flipped suddenly when costs hit. This made it really hard to trust the numbers. After: With WIP / percentage-of-completion tracking, reports matched the real progress which created steady, decision-ready financial statements month to month.
Mystery Expenses Turned Into Job Insights
Before: Materials, labor, and vendor costs were lumped together, so profits by job were unclear and leaks were hard to spot. After: We assigned costs to the right projects so that each job had an accurate picture of what was billed, what was spent, and what was made. This helped with pricing and bidding decisions.
How We Start
Step 1: Connect Your Accounts & Tools
We securely connect your bank/credit cards and your accounting software (QuickBooks Online or Xero). If you use tools like Buildertrend/CoConstruct, we align everything.
Step 2: Cleanup + Job Setup
We clean up what’s behind, set up your chart of accounts, and organize job costing so every project tracks correctly (materials, labor, subs, overhead).
Step 3: Monthly Rhythm
Each month we reconcile, organize, and deliver your reports—then review the numbers with you so you always know profit by job and where cash stands.
Not Ready to Book Yet? Get the Free Checklist
Download our Construction Bookkeeping Checklist and see what to track each month for clean books and real job profit.
Free Download (PDF) Includes:
✅ Job costing basics
✅ Billing + retainage tracking
✅ Monthly reconciliation steps
✅ Key reports to review
Ready to Hang Up Your Calculator?
You built your business because you love construction, not because you love Excel. Let Miss LC’s Bookkeeping & Beyond handle the numbers, so you can get back to the job site with confidence.
FAQ’s
How to do bookkeeping for a construction business?
To do bookkeeping for a construction business, track income and expenses by each job, record materials, labor, subs, and overhead separately, reconcile accounts monthly, manage progress billing/retainage, and review job-costing reports so you know real profit per project.
How much should you pay a bookkeeper per month?
Most small businesses pay $300–$1,500/month for monthly bookkeeping; construction businesses often fall around $500–$2,500/month depending on transactions, payroll, and job costing.
What are the three types of bookkeeping?
The three types are single-entry bookkeeping, double-entry bookkeeping, and virtual/outsourced bookkeeping (where a professional manages your books remotely).
Can you do catch-up/cleanup?
Yes. We offer catch-up and cleanup services to get your books current, organized, and accurate then we maintain them monthly.
Do you track retainage + WIP?
Yes. We track retainage and (when applicable) WIP/percentage-of-completion so your reports reflect real job progress and true profit.